Finance and accounting · Sample scenario
Monthly management finance summary
Key metrics are calculated from approved reporting data, an explanation of changes is drafted, and the summary goes to management after the finance lead approves it.
Problem
The monthly summary for management is assembled by hand from different files and systems, takes days to prepare and changes format every month.
How it works today
A finance employee copies data from the accounting system, the sales sheet and expense files, calculates metrics in Excel and writes the explanations from scratch.
What this scenario changes
Only approved period data is used, and the system checks that the period is closed and the data is complete. Metrics (revenue, expenses, margin, receivables) are calculated by rule, and AI drafts an explanation of the main changes compared with the previous month. The finance lead reviews and approves the text, and the report is produced from a template.
The process step by step
- Period closed: The accountant marks the month as closed
- Approved data retrieved: Revenue, expenses, balances
- Period and completeness checked: Are all sources approved?
- Is the data complete?: No source is missing
- Metrics calculated: Using agreed definitions
- Draft explanation: Main changes in plain language
- Finance lead approval: Figures and explanation are checked
- Report ready: Sent to management using the template
Exception path
- Notice to the finance lead: The missing source is shown
- Summary on hold: No incomplete report goes to management
The role of AI
Drafts a plain-language explanation of the main changes based on the calculated metrics. It does not calculate figures itself and uses only the ready metrics.
Human approval and exceptions
The finance lead approves every summary before it is presented. Missing data is shown openly, not hidden; the document is not presented as an audit opinion.
Frequently asked questions
Does this summary replace the audit report?
No. It is an internal management summary; it is not presented as an audit opinion or official financial statement.
Can AI change the figures?
No. Metrics are calculated by rule; AI only drafts an explanation based on the ready figures, and the finance lead reviews it.
What happens when data is late?
The missing source is shown openly. The finance lead decides whether to wait or share the summary with a clear note.