Education and courses · Sample scenario
Attendance alert for teachers
When attendance crosses a rule-based threshold and the data is complete, the teacher gets a short summary and a draft personal message to the student, sent after the teacher approves.
Problem
A drop in a student’s attendance is noticed late, and by the time the teacher finds out, the student has already fallen behind.
How it works today
The attendance sheet is reviewed at the end of the month. The teacher counts missed classes by hand and writes to each student separately.
What this scenario changes
When attendance is updated, a rule-based threshold is checked, data completeness is confirmed, and AI drafts a short summary for the teacher and a supportive message to the student. After the teacher approves, the message is sent and the follow-up is logged in the CRM.
The process step by step
- Attendance updated: Weekly records entered
- Threshold checked: Absences in the last 4 classes
- Data completeness: Are all classes recorded
- Is the data complete?: Threshold confirmed with full records
- Summary for the teacher: Short and fact-based
- Draft message: A message offering support
- Teacher approval: The message is checked before sending
- Sending and follow-up: Follow-up record created in the CRM
Exception path
- Teacher completes the records: Missing class records are requested
- Alert held: No result until the records are complete
The role of AI
Writes a short summary for the teacher from attendance records and drafts a non-judgmental message that offers the student support.
Human approval and exceptions
The message is sent only after the teacher approves. If attendance data is incomplete, no “at risk” label is given to the student and the teacher is asked to complete the records.
Frequently asked questions
Is the student automatically flagged as “at risk”?
No. The threshold is calculated only from complete records, and the teacher always sees the result; no automatic label is shown to the student.
Who sets the alert threshold?
The school itself. The “2 absences in the last 4 classes” in the scenario is only an example.
Can the message go to a parent too?
Only if the school’s rules and the relevant consent allow it, after teacher approval; in this scenario the message goes only to the student.